Paperwork Turnaround Timeline

Do you have an upcoming golf tournament?  Do you plan on insuring a hole in one or putting contest with Hole In One International?  Chances are that if this is your first time doing business with us, you’re curious as to how far in advance you should secure your insurance and get the required paperwork (Contest Coverage Application and Free Tee/Putting Sign Order Form) turned in to us.

While we are technically able to provide coverage as soon as the same day of the tournament (so long as both the necessary paperwork and payment are received by us prior to tee-off that day), we highly recommend you contact us and obtain your quote(s) and application as soon as possible.  This will give you ample time to make payment arrangements for your coverage (due prior to the event date), as well as make any changes to the contract itself.

Because we include extras such as free signs, stakes and tee markers with every insurance policy, we recommend you turn the paperwork in to us at least 2-3 weeks prior to your event date.  If signage is desired, Hole In One International will require you to have your Free Tee/Putting Sign Order Form turned in to us at least 10 calendar days prior to your event date if signage is desired; otherwise, we will charge a $25 rush shipping fee (or $50 for Saturday delivery).  All of our signs are shipped via UPS.

Although we require at least 10 days for signage purposes, 2-3 weeks is suggested for both forms for the following reasons:

  • This gives you time to acquire and send any digital artwork you would like us to apply to your signage.  Please keep in mind that if you’re going to email artwork for us to apply to your signage, all files must be high resolution and print clearly on an 11″x17″ form.
  • This gives us enough time to ship the signs to your location.  ETA of your signage will vary, depending on where the signs are being shipped to.  We cannot guarantee delivery of your signs if the Tee/Putting Sign Order Form is received by us less than 10 days prior to the event.
  • If your sponsor name or prize changes, this gives us time to make changes to your paperwork.
  • If you need to adjust the sponsor’s name or prize description/value on your sign(s), we are usually able to rush ship labels that cover the existing name/description, which can be directly applied to your sign(s), for an additional fee.  Be sure to call Hole In One International for pricing and availability!

If you have any further questions or concerns regarding our paperwork or policies, feel free to send us an email or give us a call at 800-827-2249.

Categories: Golf Tournament, Hole In One International, How To



6195 Ridgeview Court Suite A | Reno, Nevada 89519